⏰ Office Timings & Attendance¶
Date: 1st June, 2025 · Revised: 1st October, 2026
Purpose¶
This policy sets out working hours, attendance marking, half-day marking, breaks and the related rules. These rules keep the office running efficiently and make everyone accountable, with the same rules for every level of employee.
Scope¶
This policy applies to all personnel of Merciglobal System Pvt. Ltd., including full-time employees, contractual staff and interns.
1. Office Timings¶
| Time | |
|---|---|
| Office opens / reporting time | 09:40 AM |
| Last punch-in for a full day | 09:50 AM |
| Training / Meeting | 09:45 AM to 10:00 AM |
| Lunch break | 01:30 PM to 02:15 PM |
| Tea break | 04:45 PM to 05:00 PM |
| Office closes | 07:00 PM |
| Working days | Monday to Saturday |
| Weekly off | Sunday |
| Holidays | As per the holiday calendar |
- Participation in trainings and meetings earns positive or negative reward points.
- Consistent punctuality is rewarded with positive reward points.
2. Attendance Marking¶
- 2.1 All employees and interns must punch in on the biometric system with photo capture every working day.
- 2.2 Attendance is taken from the earliest punch-in of the day.
- 2.3 Each working day is marked as one of:
| Mark | When | Salary effect |
|---|---|---|
| 🟩 Full day (F) | Punched in at or before 09:50 AM | Full day's pay |
| 🟨 Half day (H) | Punched in after 09:50 AM | Half day's pay |
| 🟥 Absent (A) | No punch recorded that day | No pay for the day |
| ⬜ Sunday / Holiday | Weekly off or declared holiday | Not a working day, so no deduction |
- 2.4 Forgetting to punch counts as no punch, and the day is marked Absent.
3. Half-Day Marking¶
- 3.1 There is no grace beyond 09:50 AM. Any punch-in after 09:50 AM is marked Half day, however late it is.
- 3.2 Half-day marking applies every time you are late. It is not counted against a monthly allowance.
- 3.3 If you know you will be late, inform your HOD / reporting manager in advance. Informing them does not change the half-day mark by itself.
- 3.4 📧 Half-day notice: at 11:00 AM every working day (Monday to Saturday), anyone whose first punch-in was after 09:50 AM receives an e-mail saying the day has been marked Half day. The e-mail shows the punch-in time. If you were on official duty or the punch was recorded wrongly, reply to HR with the reason before the month's salary is processed.
4. Absence & Leave¶
- 4.1 All leave must be applied and approved in the system in advance. See the Leave Policy and How to Apply for Leave.
- 4.2 For illness or an emergency on the day, inform your approver immediately. Apply Casual Leave by 06:40 AM, or apply Medical Leave the same day.
- 4.3 A day on approved leave is shown as Absent (approved leave). It is unpaid in the month, with no penalty.
- 4.4 A day absent without an approved leave is double-deducted: the day is unpaid, and one more day's pay is deducted. This applies from 31st August, 2026. It includes:
- absence without applying or without prior intimation,
- leave that was rejected,
- Medical Leave whose treatment documents were not uploaded within 7 days, or were rejected,
- being found outside office premises during work hours,
- failure to record attendance.
5. Corrections to Attendance¶
- 5.1 If a punch was missed for a genuine reason (machine fault, official client visit, etc.), report it to HR before the month's salary is processed.
- 5.2 HR / Management may correct a day to Full, Half or Absent. Every correction is recorded with a reason.
- 5.3 Once a month's salary is marked paid, that month's attendance is locked and cannot be changed.
6. Dress Code¶
- 6.1 Formal attire is mandatory: shirt, trousers and formal shoes, both in the office and at client locations.
- 6.2 Casual or informal clothing is not permitted.
- 6.3 Hairstyles must be neat and professional. Female staff must tie their hair properly.
- 6.4 Dress code compliance affects reward points. See the Dress / Uniform Policy.
7. Disciplinary Action¶
- 7.1 Repeated policy violations will lead to disciplinary action.
- 7.2 Each violation is documented in the HR system.
- 7.3 Merciglobal Cloud ERP automatically generates compliance and attendance reports.
Policy Review¶
This policy is subject to revision by the HR or management team. All changes will be communicated appropriately.
Approval¶
This policy is approved by the management committee of Merciglobal System Pvt. Ltd.
Signatories: (Authorised signatures are maintained in the original signed document)
This policy is integrated with the HRMS module of Merciglobal Cloud ERP, which tracks attendance automatically, checks compliance and reports on punctuality.