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Merciglobal System Pvt. Ltd.

📝 Leave Policy

Effective Date: 29th June, 2024

🎯 Purpose

This policy outlines the framework for paid leave entitlements, ensuring all employees of Merciglobal System Pvt. Ltd. clearly understand their rights and responsibilities concerning leave. The system is designed to support employees during personal time-off without the fear of losing pay. Paid vacations enable rejuvenation and improved work-life balance.

👥 Scope

This policy is applicable to all permanent employees of Merciglobal System Pvt. Ltd.

📜 Policy Details

🏖️ Leave Entitlement

  • Each employee is entitled to 25 days of compulsory paid leave per financial year.
  • These include compulsory holidays as defined in the annual holiday calendar.

💸 No Cash Conversion

  • Unused paid leave cannot be encashed under any circumstances.
  • Employees are encouraged to utilize their leave entitlement within the financial year.

🔁 No Carry Forward

  • Unused leave will not carry forward to the next financial year.
  • Any remaining leave balance as of March 31st will be automatically forfeited.

🗂️ Leave Application & Approval

  • All leave requests must be approved by the respective Head of Department (HOD).
Leave Duration Minimum Notice Required
Up to 7 days At least 7 days prior
More than 7 days At least 15 days prior

  • Approval of leave is subject to operational requirements and business needs.

  • In case of sudden illness or emergency:

  • Inform the HR department immediately.

  • Submit relevant documents (e.g., medical certificate, prescriptions, test reports) at the earliest or at least upon returning to work.
  • Submission is mandatory for clearance of salary or any pending dues.

💼 Reimbursement of Paid Leaves

  • Paid leaves will be reimbursed in the first week of the next financial year.

  • To claim reimbursement:

  • Relevant approvals and documentation must be submitted to HR before March 31st.

  • Only upon successful verification of documents will the leave days be considered for reimbursement.

🔄 Policy Review

This policy is subject to change based on organizational needs. Any revisions will be communicated to all employees in a timely manner.

✅ Approval

This Leave Policy has been approved by the Management Committee of Merciglobal System Pvt. Ltd.

For questions or clarifications, employees may contact the HR Department.